If a business is trying to enter into a commercial office lease, the ability to select and negotiate this space is very important. Anyone armed with the correct information can enter into a standard commercial office lease.

Many companies are faced with leasing commercial office space and it requires a concentrated effort to arrive at the best possible decision. Much depends on the success or failure of reaching a resolution of this problem. If the right site has been found, then it is time to consider that selection and what would be included in a lease. This would be followed by looking at the site to see if it is really a good fit for the company.

If the site appears to be correct, documentation must be secured to begin the process of drafting the necessary parts of the lease. This must be done immediately so that both parties to the agreement have enough time for a thorough review of that documentation.

Below is more detailed information in the form of successive steps that can help a potential tenant to ensure that nothing is forgotten in the leasing process.

Step 1: Seek the advice of an expert

Signing contracts and agreements can be very risky if a company does not understand the basics. All terms and conditions related to the lease must be made clear and understood by the owner and the tenants. If any problems are found, it is strongly recommended to seek legal advice. Everything must be clear, detailed and mutually agreed.

Step 2: Negotiate commercial lease terms

This is the most important step in the leasing process. Procedural guidelines must be developed, trust established, and all relevant facts clearly described while the agreement is being negotiated. One important thing to consider is whether or not the meeting place is conducive to making a good decision. A good strategy is to select a location that eliminates distractions and interruptions.

Phases of the Negotiation – There are different phases in the negotiation process as described below:

• early phase– This is the time to seek answers to any questions either party may have and focus on the explanations being given. That way, everyone involved should always listen carefully. It is in this phase that expectations are set.
• middle phase– Delve into the possible alternatives and understand the position of the landlord. It is in this phase that the boundaries of the issues are determined and the idea of ​​forming an agreement is initiated. It is important to ask the reason behind the demands made by the landlord; The leasing business owner should also be prepared to explain the reasons for any demand that is made. He knows exactly what is needed in the contract to reach an agreement. Then both the landlord and the tenant should review together what has been negotiated. Always validate that all issues are resolved.
• Final stage– Be always available when the final documents are being processed.

Step 3: Improved final forms

Once the negotiation process is complete and the final documentation is prepared for both parties, review and make sure that the terms and conditions stipulated in the document are clearly understood. Make sure that everything discussed and agreed upon during the negotiations is included in the agreement. After you sign the agreement, be sure to get a copy of the document.

Stage 4: Process of Delivery and Enabling of Premises

The last step, after the commercial lease is signed, is the transfer of the new property from the owner to the tenant. Before this can happen, property preparation takes place. If approved as part of the contract, the business owner can redesign the office space layout or make improvements to the existing space, such as painting and making sure there is good lighting. The property must be functional and attractive, as this will affect the productivity of the business.

Leasing a commercial property is a complex process. Consult an attorney to explain any terms of the agreement that may be confusing. Never sign a contract if the terms and conditions are not well understood or agreed. Then the final result will be exactly what was desired!